How Elevate Property Group Eliminated 80% of Paperwork and Reduced Lease Signing from 3 Days to 2 Hours
About Elevate Property Group
Elevate Property Group is a full-service property management company based in Denver, Colorado. They manage over 500 residential rental units across the Front Range, handling everything from tenant screening to maintenance coordination. Founded in 2015, Elevate has grown to become one of the region's most trusted property management firms.
The Challenge
Drowning in Paperwork Across 500+ Units
Managing lease agreements, tenant applications, and move-in documentation for over 500 rental units meant Elevate's team was constantly buried in paperwork. Every new tenant required multiple documents to be printed, signed in person, scanned, and filed.
The process was particularly painful for out-of-state applicants and busy professionals who couldn't easily schedule in-person signing appointments. Lease renewals often took weeks to complete, and lost documents created compliance nightmares.
- Lease signing required in-person meetings, often delaying move-ins by days
- Paper applications were frequently incomplete or illegible
- Document storage consumed entire filing rooms
- Tracking signature status across hundreds of leases was nearly impossible
- Remote applicants had to mail documents, adding weeks to the process
The Solution
A Fully Digital Leasing Workflow
Elevate implemented Formfy to digitize their entire leasing workflow. Prospective tenants now complete applications online with all required fields validated before submission. Once approved, lease agreements are sent electronically for e-signature.
The team created custom form templates for different property types and lease terms. Multi-signer workflows handle roommate situations and guarantor requirements seamlessly. All signed documents are automatically organized and stored digitally with complete audit trails.
Features Used
The Results
Transformational Results Across the Portfolio
The impact was immediate and dramatic. What once took three days of back-and-forth now happens in under two hours. Tenants can review, ask questions via the built-in commenting feature, and sign their lease from anywhere in the world.
Elevate has completely eliminated in-person signing meetings, saving their team over 20 hours per week. Document storage costs dropped to zero, and they've never had a lost or incomplete lease since implementing Formfy.
- 80% reduction in paperwork and administrative time
- Lease signing reduced from 3 days to 2 hours average
- 100% elimination of in-person signing meetings
- Zero lost documents since implementation
- Tenant satisfaction scores increased by 35%
Our tenants can now sign their lease from anywhere in the world. What used to take three days of scheduling, printing, and scanning now happens in two hours. We've completely transformed how we onboard new residents, and our team finally has time to focus on property management instead of paper management.
Sarah Whitfield
Operations Director at Elevate Property Group
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