Formfy vs Jane App for Psychiatric Nurse Practitioners (2026)

Formfy and Jane App both produce a legally binding e-signature for a psychiatric medication management intake form, both run on web and mobile, and both can capture medication reconciliation, controlled- substance disclosure, and the pharmacy and PMP releases at intake. The reason a psychiatric nurse practitioner picks one over the other is workflow scope (intake-only versus full EHR) and pricing model, not legal validity. This page compares the two for the specific use case of a psychiatric NP or physician psychiatrist running medication management as the core of practice under APRN scope of practice rules, the DEA Ryan Haight Act framework with the rolling 2023 to 2025 telehealth final-rule extensions, and CMS E&M billing for medication-management visits.

Quick verdict

Choose Formfy when you want one tool that drafts the psychiatric medication-management intake from a prompt, captures the multiple consent blocks (medication, controlled substance, pharmacy, PMP, telemedicine, collaborative practice agreement) on one delivery link, and optionally collects a copay at $19 to $199 per month with no per-practitioner seat fee. Choose Jane App when your practice wants a full EHR (chart, schedule, telehealth video, intake) inside one platform end-to-end with a BAA. For solo and small-group psychiatric NP practices, Formfy is the faster front-of-funnel; Jane App is the chart-and-platform option. Many psychiatric NPs run both, treating Formfy as the lead-capture and first-touch intake and Jane App as the chart-coupled clinical workflow.

Why psychiatric NPs are evaluating alternatives in 2026

Three structural pressures are driving psychiatric NP practices to re-evaluate the intake workflow. First, the rolling DEA telehealth final-rule extensions through 2024 and 2025 keep the telemedicine-consent template in flux. Practices that built their telemedicine consent template before the 2023 DEA Final Rule should review the language, particularly for controlled-substance prescribing via telehealth. Second, growing psychiatric NP workforce. The American Association of Nurse Practitioners (AANP) reports continued growth in the NP workforce, and the psychiatric-mental-health subspecialty (PMHNP-BC) is among the fastest-growing certifications. Practices are scaling through part-time supervisees and across-state telehealth, and the intake workflow needs to handle multiple practitioners cleanly. Third, the HRSA Behavioral Health Workforce Projections continue to flag psychiatric prescriber capacity as a high-shortage area, which means demand-side pressure on intake speed.

The American Nurses Credentialing Center (ANCC) PMHNP-BC certification is the most-cited credential for psychiatric NPs, and the AANP continues to publish scope-aligned content. The tooling layer is where practices choose. Front-of-funnel intake speed is increasingly a differentiator in a market where the next available psychiatric medication-management appointment is months out.

Side-by-side comparison

Feature	Formfy	Jane App
Starting price	$19 per month, 100 submissions	Practice $79 per month per practitioner (Balance plan)
Pricing model	Submission-based, no per-practitioner seat fee	Per-practitioner seat
AI form generation	Yes (natural-language prompt)	No (form builder, not AI)
Medication reconciliation block	AI-prompt block	Custom form-builder field
Controlled-substance disclosure block	AI-prompt block	Custom form-builder field
Per-pharmacy ROI consent	Multiple per-recipient consent blocks on one delivery	Custom intake-form field, single consent flow
Telemedicine consent (DEA Ryan Haight aware)	AI-prompt block referencing federal framework	Custom form-builder field
Collaborative practice agreement acknowledgment	AI-prompt block (state-aware)	Custom form-builder field
EHR / charting	No (forms + e-signature focus)	Yes (full EHR + scheduling)
Online booking + scheduling	Booking forms (Stripe and PayPal)	Yes (full scheduler with online booking)
Telehealth video	No	Yes (built-in video)
HIPAA posture	Encryption + audit trail; not HIPAA-certified	BAA available for U.S. customers; Jane App publicly markets HIPAA-compliant configuration on its security/privacy page
Free trial	15 days, no credit card	Free trial available; check current pricing page
Best fit for psychiatric NPs	AI-driven intake with medication, controlled-substance, pharmacy, PMP, telehealth consent on one form	Practices wanting a full EHR with chart, schedule, telehealth, intake in one platform

Sources: Formfy data verified 2026-04-24 from formfy.ai. Jane App data verified 2026-04-25 from jane.app/pricing.

The medication-history + controlled-substance intake

The Formfy wedge for psychiatric medication management is the multi-block consent intake on one delivery link. You describe the intake in plain English: PMHNP-BC scope acknowledgment (or physician psychiatrist credential), full medication reconciliation across psychotropics and other prescriptions, allergy history with reaction details, controlled-substance disclosure (current Schedule II through V exposure), pharmacy ROI for primary pharmacy and any specialty pharmacy, prescription monitoring program (PMP) consent, informed consent for psychotropic medication including discussion of side effects and metabolic monitoring, collaborative practice agreement acknowledgment if the state requires one, and telemedicine consent if applicable referencing the DEA Ryan Haight framework. The AI returns a delivery-ready intake form. Total time: under 30 seconds for the first version.

Jane App supports a custom intake form via the form builder. Building the same multi-block intake takes longer because each block is built field by field rather than from a prompt. Once built, the Jane App intake is well-integrated with the chart, schedule, and telehealth video features that practices using Jane App as a full EHR want.

Pricing for psychiatric NP practices

Cost shape is the second-largest factor psychiatric NPs cite when switching. Formfy Basic is $19 per month for 100 submissions, which covers a typical solo psychiatric NP practice plus follow-up forms. Formfy Premium is $199 per month for 2,500 submissions, which covers a multi-practitioner group. Jane App Balance is $79 per month per practitioner (per the Jane App 2026 pricing page).

Practical math: a 3-practitioner psychiatric NP group running Jane App Balance pays $237 per month in seat fees alone (3 practitioners at $79), regardless of intake volume. Formfy Premium at $199 per month covers 2,500 intakes plus follow-up forms across the whole practice. Practices that want a full EHR with telehealth video and chart-coupled scheduling typically keep Jane App regardless and add Formfy for first-touch intake or use Jane App built-in intake forms.

Migration path

Export your active Jane App intake forms (general intake, medication reconciliation, controlled-substance disclosure, pharmacy ROI, PMP consent, informed consent, telemedicine consent, collaborative practice agreement acknowledgment if state-required).
For each, paste the text into the Formfy AI prompt or upload as PDF. Formfy detects fields automatically on PDF upload.
Build the multi-block consent layout: medication, controlled substance, pharmacy, PMP, telemedicine, CPA acknowledgment.
Add informed consent for psychotropic medication including side-effect and monitoring discussion to the relevant block.
Test-send each template to your own email and a personal phone (SMS) to verify the patient signer flow.
Decide whether to keep Jane App for chart, schedule, and telehealth video while using Formfy for first-touch intake, or to fully migrate. Most insurance-billing psychiatric practices keep both.

Use cases

Solo psychiatric NP, cash-pay private practice

Pick Formfy. $19 per month covers volume; AI generation cuts intake setup to 30 seconds; multi-block consent on one delivery is the right shape for first-touch.

Multi-practitioner group billing insurance

Pair Jane App (chart, claims, schedule, telehealth video) with Formfy (front-of-funnel intake plus per-pharmacy ROI). Most insurance-billing practices run both.

Telehealth-first practice prescribing controlled substances

Either works. Formfy adds the DEA Ryan Haight-aware telemedicine consent block faster; Jane App couples to telehealth video. Many practices use Jane for video and Formfy for the multi-block intake.

Reduced or restricted-practice state with CPA requirement

Pick Formfy. The collaborative practice agreement acknowledgment block is a single AI-prompt addition rather than a custom form-builder field, and audit trails capture the patient acknowledgment cleanly.

Frequently Asked Questions

Frequently asked questions

Why would a psychiatric NP pick Formfy over Jane App?

A psychiatric NP picks Formfy for three reasons. First, the AI form generator turns a plain-English psychiatric medication-management intake description (medication reconciliation, controlled-substance disclosure, pharmacy ROI, PMP consent, informed consent for psychotropic medication, telemedicine consent, collaborative practice agreement acknowledgment if state-required) into a delivery-ready intake form in under 30 seconds. Jane App offers an intake-form builder but not AI generation. Second, submission-based pricing instead of per-practitioner seat pricing; small or solo psychiatric practices that add part-time supervisees do not pay another $79+ per practitioner. Third, Formfy intake links work for prospective patients who do not yet have a Jane App chart, which matters for first-touch referral intake from PCPs and specialists.

When should a psychiatric NP pick Jane App over Formfy?

Jane App is the right call when the practice needs a full EHR with charting, scheduling, online booking, telehealth video, and intake forms in a single platform end-to-end. It is also the right call when the practice needs a Business Associate Agreement under HIPAA inside a chart-coupled workflow. Formfy implements encryption + audit trails but does not claim HIPAA certification, and Formfy is not an EHR. Practices that prefer the all-in-one platform model for psychiatric medication management will keep Jane App for charting and scheduling regardless of which intake tool they use.

How does each tool handle medication reconciliation at intake?

Formfy: build the medication-reconciliation block in the AI prompt with structured fields for current medications (psychotropic and other), dose, frequency, prescriber, last-fill date, allergies with reaction details, and supplements. The patient submits the reconciliation as part of the intake; the prescriber reviews in the chart. Jane App: build the medication-reconciliation block as a custom intake form using the form builder; the data captures into the chart as part of the patient record. Both work; Formfy is faster to set up because of AI generation, and the captured data exports as a signed PDF that the prescriber attaches to whatever chart system is in use.

How does each tool handle the controlled-substance disclosure?

Both tools can capture a controlled-substance disclosure block at intake including current Schedule II through V exposure, prescriber and pharmacy for each, dose and frequency, and prior controlled-substance use including any history of substance use disorder. Both tools also capture the prescription monitoring program (PMP) consent as a separate signature block. Neither tool integrates with state PMP portals directly; the PMP query happens through the state PMP portal or an EHR-integrated PMP module after the prescriber has the intake.

How does each tool handle telehealth medication management with controlled substances?

The DEA Ryan Haight Online Pharmacy Consumer Protection Act of 2008 generally requires an in-person evaluation before a DEA-registered practitioner can prescribe a controlled substance via the internet, with the COVID-19 PHE flexibilities extended through DEA Final Rule and successive temporary extensions in 2024 and 2025. Neither tool resolves the licensure or DEA-rule question; both can capture the telemedicine consent acknowledging the framework. Practices prescribing controlled substances via telehealth should consult current DEA guidance and confirm state-specific telehealth-consent rules before relying on any default template.

How does pricing compare for a small psychiatric NP practice?

Formfy Basic is $19 per month for 100 submissions, which covers a typical solo psychiatric NP practice plus follow-up forms. Formfy Premium is $199 per month for 2,500 submissions, which covers a multi-practitioner group. Jane App Balance is $79 per month per practitioner. A 3-practitioner psychiatric practice running Jane App Balance pays $237 per month in seat fees alone, regardless of intake volume. Formfy Premium at $199 per month covers 2,500 intakes plus follow-up forms across the whole practice. Practices using Jane App for charting and scheduling typically keep Jane App regardless and add Formfy for first-touch intake.

How long does migration from Jane App intake forms to Formfy take?

Plan on a half-day per template family. Templates do not port automatically because each platform has its own field format. Psychiatric NPs typically: export the intake forms they actually use (general intake, medication reconciliation, controlled-substance disclosure, pharmacy ROI, PMP consent, informed consent for psychotropic medication, telemedicine consent, collaborative practice agreement acknowledgment if state-required), paste each into the Formfy AI prompt or upload as PDF, place signature fields, and test-send to a personal email and phone. Realistic Day 1 outcome: Formfy templates match the existing Jane App intake plus the audit-trail strength of multi-block consent.

Are the audit trails admissible in licensing-board proceedings?

Both Formfy audit trails and Jane App signature-capture logs meet the evidentiary standards under the federal ESIGN Act and state UETA equivalents for admissibility. State licensing boards regulating psychiatric NPs and physicians typically accept e-signature audit trails when they capture timestamps, IP addresses, and consent-to-electronic-records language. Practical advice for psychiatric prescribers: licensing-board complaints related to controlled-substance prescribing are particularly common; retain the signed intake plus the audit-trail export and the prescriber's charted DDI review and PMP query confirmation.

Does either tool support CMS E&M billing or CPT 90791?

Jane App generates billing-ready records that can be exported to claims systems; the platform supports CMS E&M code documentation patterns (99202 through 99215) and CPT 90791/90792 for psychiatric diagnostic evaluation, though specific payer-side claims handling depends on the billing module. Formfy is not a claims-billing tool. Practices billing insurance typically keep Jane App or another EHR for chart and claims and use Formfy as a front-of-funnel intake that hands off to the EHR record.

How does each tool handle the BAA requirement under HIPAA?

A Business Associate Agreement (BAA) is required under HIPAA between a covered entity and a business associate handling PHI on behalf of the covered entity. Jane App publicly markets BAA availability for U.S. customers. Formfy implements encryption + audit trails but does not claim HIPAA certification or publicly market a BAA program. Practices with covered-entity status under HIPAA should evaluate their compliance posture accordingly. Many psychiatric practices use Jane App for chart and clinical encounters (with BAA) and Formfy for first-touch intake (treating Formfy as marketing/lead-capture rather than chart-coupled PHI).

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Last verified: 2026-04-25. Formfy data and Jane App data sourced from public pricing pages and trust centers. This page is informational and is not legal advice. APRN scope of practice and collaborative practice agreement requirements vary by state. The DEA Ryan Haight Act framework and successive 2023 to 2025 telehealth flexibilities continue to evolve; consult current DEA guidance and your state board of nursing before adopting any template.